In Contact Manager you can see the graduations for each Contact on their Record Card, on the 'Graduations' subtab:
How to add Graduation Records
One at a time (manually by an officer). This allows you to add, edit or even delete graduation records one at a time.
In bulk (using Data Manager's Import tool). This way you can import up to 10,000 graduations at a time. If the Alumni exists already you will add the incoming graduation record to their existing Contact Manager record. If the Alumni does not already exists it can be created at the time of import. See how here.
Graduation records can be edited or deleted by clicking the Edit pencil, which will bring up a dialog box:
FAQs
Q. How many graduations can each Alumnus have?
A. Up to 1,000. That should do it.
Q. Can I delete lots of graduations (if I made a mistake importing them for example)?
A. If you want to DIY it is possible but not advisable for more than 100 records. You will need to ask Customer Support to manage a special data deletion run for you, and you may incur a cost.
Q. What do I enter in each field?
A. That is up to you. In the Contacts Import Guide we suggest you use all 5 available fields as follows:
Field | Sample | Description |
Graduation academic_year | 14/15 | The academic year for the student's graduation record, typically stored as a value spanning 2 years. |
Graduation programme_code | CL1WSEF | The programme code for the student's graduation record is the establishment's own code for what they studied. |
Graduation programme_period | 1PFD | The programme period for the student's graduation record is the establishment's own code for the period during which they studied. |
Graduation programme_title | BA (Hons) Hotel Business Management | The programme title for the student's graduation record is the establishment's own name for what the student studied. |
Graduation class_qual_achieved | Lower Second (Hons) | The qualification for the student's graduation record is the establishment's own name for the qualification awarded. |
Please note: Graduation details do not necessarily relate to any records in the Courses & Subjects app.